My Experience with This Project Management Platform
As a project manager, I’m always looking for tools that enhance efficiency and streamline workflows. With over a decade of experience in project management, I’ve tested a wide range of software solutions, and Monday.com is one that has stood out. In this review, I’ll share my in-depth experience with the platform, exploring its key features, benefits, and drawbacks, and providing real-world examples of how it has helped (or challenged) my project management processes.
First Impression: Intuitive and Organized
When I first started using Monday.com, I was impressed by its visually appealing and user-friendly interface. The platform is designed with a colorful and structured layout, making navigation easy even for beginners. Unlike tools such as Jira, which can feel complex and require significant onboarding, Monday.com felt intuitive right from the start.
The platform uses a board-based system similar to Trello but with far more customization options. Setting up my workspace was simple, and within minutes, I could create projects, assign tasks, and customize my workflow to fit my team’s specific needs.
Key Features That Stand Out
1. Customizable Workflows and Boards
One of Monday.com’s greatest strengths is its flexibility. You can tailor workflows to fit your project type, whether you’re managing a product launch, marketing campaign, or software development sprint.
In my case, I built a custom workflow for product development, breaking tasks down into clear phases: Concept, Design, Prototyping, Testing, and Launch. Each stage had its own set of task assignments, deadlines, and dependencies, ensuring a structured yet adaptable process.
2. Automations: A Time-Saving Game-Changer
Manual updates can be tedious and time-consuming, but Monday.com’s automation features eliminate much of this overhead. The automation builder allows users to create conditional actions—like sending notifications, updating statuses, or even moving tasks based on triggers.
For instance, in one of my recent projects, I set up an automation that automatically notified team members when a task moved from “In Progress” to “Review.” This simple change significantly reduced delays and improved workflow efficiency.
3. Advanced Task Management
While simple task tracking tools allow for to-do lists and Kanban boards, Monday.com goes beyond that with dependencies, priorities, and timeline views. Task dependencies ensure that certain tasks cannot be started before others are completed, which is crucial for projects with sequential workflows.
For example, in a marketing campaign I managed, I set dependencies between content creation and approval stages. Writers couldn’t mark a task as complete until a reviewer signed off, preventing bottlenecks later in the process.
4. Collaboration and Communication in One Place
One of the standout aspects of Monday.com is its integrated communication tools. Instead of jumping between Slack, email, and project management software, team members can leave comments, tag colleagues, and attach files directly to tasks.
In the past, I struggled with scattered project communication, often losing important feedback in email threads. With Monday.com, everything is centralized—when a designer uploads a new version of a marketing visual, for example, all feedback remains attached to the task itself, making revisions much more efficient.
5. Multiple Views: Kanban, Gantt, Calendar, and More
Different teams prefer different ways of visualizing work. Monday.com offers multiple views to accommodate these preferences:
Kanban Board – Ideal for teams using Agile methodologies.
Gantt Chart – Perfect for tracking project timelines and dependencies.
Calendar View – Helps teams visualize deadlines and schedules at a glance.
Table View – Provides a spreadsheet-like layout for data-driven project managers.
In my experience, switching between views has been helpful when presenting progress updates to stakeholders. While my team prefers the Kanban layout, executives often request Gantt charts to see project timelines.
6. Time Tracking & Workload Management
For teams that bill hourly or need insights into resource allocation, Monday.com offers built-in time tracking. This feature has been particularly useful when managing freelancers, as it allows me to track the actual time spent on tasks.
Additionally, the workload view provides an overview of each team member’s current assignments. If I notice someone is overloaded while another team member has bandwidth, I can easily redistribute tasks, preventing burnout and inefficiencies.
7. Integrations with Third-Party Tools
Monday.com integrates seamlessly with a variety of popular business tools, including:
Slack (for notifications and updates)
Google Drive & Dropbox (for file sharing)
Zoom (for scheduling and linking video meetings)
Salesforce (for sales and customer relationship tracking)
Zapier (for connecting with thousands of other apps)
These integrations have helped me reduce the number of apps I need to switch between daily, consolidating my workflow into a single platform.
Downsides of Monday.com
No tool is perfect, and Monday.com has some limitations:
Pricing – Monday.com is not the most budget-friendly option, particularly for smaller teams. While the free version is limited, premium plans can become costly depending on the number of users.
Steep Learning Curve for Advanced Features – While basic functionality is intuitive, some of the more advanced automations and reporting features require time to master.
Limited Reporting Capabilities – Compared to Jira or Microsoft Project, I found Monday.com’s built-in reporting somewhat lacking. Custom dashboards help, but they don’t always provide the level of detail I’d like.
Conclusion: Is Monday.com the Right Choice for You?
Monday.com is a powerful, visually engaging, and flexible project management tool that excels in task management, collaboration, and workflow automation. It’s an excellent choice for teams that need an intuitive platform that balances structure with customization.
For me, Monday.com has significantly improved how I manage projects, communicate with teams, and track progress. While pricing and reporting limitations exist, the platform’s strengths far outweigh its drawbacks.
If you’re looking for a versatile project management tool that scales with your needs, I highly recommend giving Monday.com a try!